graphic green circles with Spartan helmet

Welcome to Michigan State University! Below you will find a checklist of tasks to complete as you begin your appointment at MSU.

Please review the full list as soon as possible. This list is designed to help prepare you for your first semester and provide you with relevant resources.

New Hire Paperwork

  • Work with your department to complete new hire paperwork.  The timely filing of this paperwork will permit you to gain access to many MSU systems, including the NetID system.  This paperwork includes an electronic I-9 form (Employment Eligibility Verification) found on the Human Resources website.

Disability Accommodation

If you have a disability that affects a major life activity and believe you will need accommodations to meet essential functions of your position, register with the Resource Center for Persons with Disabilities to confidentially document and discuss your needs.

Office Logistics

Discuss with your department chairperson, school director or designee:

  • Office Protocol: location, keys, departmental email, administrator support, supplies, etc.
  • Scheduled faculty meetings (department or college) and expectations for attendance
  • College and department specific procedures and policies
  • Teaching and other assignments for the upcoming year

MSU Spartan ID Card

Incoming faculty and academic staff can acquire their MSU ID Card prior to their start-date once their department has properly initiated the hiring process. Once you are on campus, call the ID Office at 517-355-4500 to determine whether or not you are eligible to have your card produced.

Your ID Card is a photo identification card and provides access to a variety of benefits and services, including but not limited to:

  • Electronic building and/or door access (access provided by the Department in which you work)
  • Parking gate access (provided by the MSU Police Dept. based on parking permit restrictions)
  • Adding meal plans at any of the residential dining facilities at a discounted price
  • Adding Spartan Cash which allows you to purchase goods at Sparty's convenience stores and other businesses listed on the website
  • Access to borrow books at the MSU library
  • Access to the Intramural Sports facilities
  • Several discounts for services and benefits

To get your MSU ID Card, you must go in person to the ID Office located in  the International Center room 170 with a government-issued photo ID such as a passport, U.S. driver’s license or state ID card, etc.

NOTE: Due to COVID19 we are operating on reduced hours Mondays and Thursdays from 10am-2pm.  Our hours will likely increase in July with a return to normal business hours by August 2, 2021.

Additional information can also be found at idoffice.msu.edu.

To avoid the long lines that occur during fall semester start-up, it is highly recommended that you go to the ID Office prior to the first two weeks of class.

MSU NetID

What is a NetID? MSU NetIDs are assigned to all current faculty, staff, students and retirees.  Your NetID is your personal identifier at MSU and serves as your login to many university computing and networking services.  Your MSU NetID will grant you login access to MSU systems such as MSU email, library resources, online Human Resources systems, and many other campus computing and networking systems. This login access functions once MSU HR completes your hiring process and you reach your start date. However, a limited group of login services – e.g. email, wireless, and D2L – are available to incoming faculty and academic staff prior to their start-date once their department has properly initiated the hiring process. To obtain information about your MSU NetID and how to activate it, please contact the MSU ID Office at 517-355-4500 or idoffice@msu.edu and identify yourself as incoming faculty/academic staff.

NOTE: Due to COVID19 this office is currently operating on reduced hours Mondays and Thursdays from 10am-2pm.  Office hours will likely increase in July with a return to normal business hours by August 2021.

Two-factor Authentication

After activating your MSU NetID - MSU uses two-factor authentication to protect the personal information of its employees and university institutional data.  It provides added protection by requiring a security code in addition to an MSU NetID and password. Please note: You will need to set up two-factor authentication after obtaining your NetID but prior to setting up payroll options.

Enterprise Business System (EBS)

EBS is MSU's portal that displays your important employment and personal information such as salary, retirement and benefit eligibility dates, mailing address and ZPID (personal identifier), etc. It also allows you to take action on items such as entering payroll direct deposit, W-4, emergency contact, update mailing address, benefits enrollment, and retirement enrollment, viewing pay statements and your W-2, etc.

Upon employment, login to the MSU EBS Portal after your MSU NetID is activated and you have registered your two-factor credential to complete the items below. Please note that NetID activation is not sufficient for login access.  The login will work once the employee reaches their start-date and HR has fully processed the individual’s hiring.

  1. Select 'My Personal Information', then 'Personal ZProfile' and complete the following items:
    • Update W-4 Federal, State and Local
    • Update Direct Deposit
    • Update Emergency Contact
    • Update Address (if needed)
  2. Select 'My Personal Information', then 'Disability Status' and complete disability status.
  3. Select 'My Personal Information', then 'Veteran Status' and complete veteran status.
  4. Select 'My Benefits' and complete the following items that apply.
    • Visit the MSU HR Benefits webpage for an overview of the benefit and retirement programs.  Please contact Human Resources at (517) 353-4434 or 1 (800) 353-4434 with any questions regarding your benefits. You must enroll within 30 days of the appointment effective date.  If you do not enroll within 30 days, the next opportunity to enroll in benefits is the next open enrollment.
    • Complete Add Dependent Form to add spouse and/or children for benefit eligibility
    • Enroll in Benefits: Health/Prescription, Dental, Life, FSA, and/or HSA (if enrolling spouse/child(ren), approval of the form(s) are required to add them to benefits)
    • Enroll in Voluntary Benefits through MSUBenefitsPlus
    • Enroll in Retirement Plans
  5. Review the ‘My Time & Payroll’ section.  This section will include future pay statements and W-2s.

Parking Pass/Other Transportation Options

  • Once you have a NetID, password, and your appointment is in the payroll system you may purchase a parking pass using the Online Parking Registration link.  If you prefer to go in person please bring your MSU Spartan ID card and current vehicle registration.  If your appointment is not yet in the payroll system, you may purchase a one-month employee parking permit using cash or credit card. If you purchase a one-month pass you will need to go online or stop by in person a week prior to its expiration to purchase a permit valid for the year.

During the Summer Semester, complimentary parking is available in lots 15, 83, 89, and 91.  Click here to locate the visitor and employee parking lots.  Permits are required in lots 15, 83, and 91

by 7 am on the first day of Fall classes.  Permits are required in lot 89 starting at 7 am on the Monday after Labor Day.

MSU Parking

Monday – Friday from 8:00 a.m. - 4:00 p.m.
1120 Red Cedar Road (Located inside the MSU Police and Public Safety Building)
East Lansing, MI

Note: Line wait times increase August 10 due to the number of new faculty, staff, and students.  We recommend going prior to this to avoid the long lines. 

Click here for information regarding carpool permits.

Bike and Moped: MSU requires that all bicycles and mopeds be registered with campus police (no fees are assessed for bikes).

Bus: The Capital Area Transit Authority provides service to, from, and around campus. Visit CATA’s website for information about costs and routes.  MSU faculty and academic staff can access the Spartan Service bus routes at no cost with their MSU ID card.  Please click here for more details about this service.

Foot: Review the campus map to find buildings, roads, and parking lots.

Please note: You must have an MSU Net ID and password to purchase a parking permit or obtain a bike/moped permit online.  You may park and pay at meters and in the pay lots on campus if you do not have a parking permit.

Familiarize yourself with campus safety

Community Outreach – MSU Police

Safety Tips – MSU Police

MSU Alert System

The Michigan State University Police Department is responsible for developing and distributing timely warning and emergency notification messages.  These messages are intended to warn the community about certain crimes, severe weather, and potentially dangerous situations on or near campus.

You are automatically registered to receive email and telephone calls once you are hired and placed into the Human Resource system.  You can register additional devices (home phone, cell phone, texts, other emails, etc.)

Emergency Preparedness

Review the following items within your unit/workspace:

  • Business continuity plan in the event of emergency conditions due to weather, natural disaster, major utility failure, health or environmental crisis or other unforeseen circumstances that might cause a modification or curtailment of operations
  • Emergency evacuation plan
  • Location of fire extinguishers and fire drill alarms
  • Michigan law requires that all MSU Instructional Staff receive training in fire safety prior to the start of classes in the Fall Semester.  You will receive an email alerting you of this training and a “pop-up” will appear on D2L.  You must review and acknowledge this training.  It is recommended, that you review all emergency exits and posted Classroom Emergency Guidelines.

If you have any questions, contact the MSU Police Department, Fire Marshal Unit or send an email to firesafety@police.msu.edu.

New Faculty and Academic Staff Orientation

Details for the following programs will be available in the New Faculty and Academic Staff - D2L site soon, below is a preview of upcoming sessions.

  • New Faculty and Academic Staff Orientation: for all faculty and academic staff who are new to MSU. This event is required for all new incoming academics that are 90% time or greater for two or more semesters on East Lansing’s campus.
  • Effective Teaching and Learning Boot Camp: Suggested for all new instructors.
  • Technology Orientation: For new faculty and academic staff.
  • Active Shooter and Emergency Response Training: Open to all faculty and academic staff.  Recommended for all academics new to campus.
  • New Academics Family Picnic: All new faculty and academic staff and their families are invited to a welcome picnic every September.

Each new incoming academic will receive an invitation to register to participate in the above orientation activities.  If you have not received an email to register or have any additional questions please email OFASD@msu.edu.

Visit the Office of Faculty and Academic Staff Development website  to learn about additional resources and development opportunities available to you in support of your career at Michigan State University.

New Employee Onboarding

MSU Onboarding Portal (resource for all new faculty and academic staff)

Relationship Violence and Sexual Misconduct Education (RVSM)

Once MSU has processed your employment with Human Resources, you will receive an email notification to participate in the required online Relationship Violence and Sexual Misconduct (RVSM) training. All MSU faculty and staff (including graduate teaching assistants and research assistants) are required to complete the online training program within 30-days of hire and biennially thereafter. The training should take approximately 30 minutes to complete. For more information on MSU’s policies, resources, education programs, and opportunities to get involved, visit the website for the Office for Civil Rights and Title IX Education and Compliance.  For questions relating to the online training program, please contact the Prevention, Outreach and Education Department at (517) 355-3865.

Office for Inclusion & Intercultural Initiatives

The Office for Inclusion & Intercultural Initiatives leads and provides support for MSU’s efforts to advance a diverse and inclusive campus community. The office can provide information on a range of resources, including tips on inclusive teaching and learning strategies, dealing with hot moments in the classroom, and access to the Diversity Research Network that provides professional and social support for faculty of color and diversity scholars.  Please call 517-353-3924 with questions or email inclusion@msu.edu.

DEI Foundations Online Educational Module (requirement for all new faculty and academic staff).

Title IX

To review the Relationship Violence and Sexual Misconduct and Title IX Policy click here.

How to Report

MSU treats all reports filed with OIE seriously. Anyone is welcome to file a report with OIE, including students, faculty, staff, and guests. Both reports involving the Anti-Discrimination Policy and Relationship Violence and Sexual Misconduct and Title IX Policy may be filed online via the Public Incident Reporting Form or by calling OIE at 517-353-3922 between the hours of 8:00 a.m.-12:00 p.m. and 1:00-5:00 p.m. Monday through Friday.  For more information visit the Office for Civil Rights and Title IX Education and Compliance.

Occupational Health Requirement

The MSU Occupational Health Clinic is available to provide necessary medical monitoring/immunizations related to occupational health risks.  MSU employees working in specific environments and/or performing specific duties must comply with medical surveillance and training program requirements as mandated by Federal and State laws, regulations and/or accreditation standards.

If you are uncertain about whether or not you have any occupational health requirements, please contact MSU Occupational Health (517-353-9137 or occhealth@.msu.edu), and they will determine if any job-related risks apply. If you know that you have occupational health requirements, please call and make an appointment to come in on the first day of work.  All costs associated with employee health monitoring are covered by central administration and are not charged to the department. However, any fines for non-compliance will be charged to the departments.

Review Handbooks and Policies

The University has several handbooks and policies that are applicable to you as an employee. You can find these details by clicking HERE.

We encourage you to become familiar with the following as applicable:

MSU Conflict of Interest Requirements

All faculty should read MSU Conflict of Interest requirements.

MSU Travel

Travel@State

Syllabus Resources

The Office of the University Ombudsperson has compiled the following information to assist instructors in ensuring syllabi are in line with student rights as outlined in the Code of Teaching Responsibility. As you are creating or reviewing syllabi, we encourage you to consult the resources linked here. In addition, we would be happy to review and provide feedback or to give presentations on creating inclusive and comprehensive syllabi.

Desire2Learn (D2L)

D2L is a course management system useful for uploading course materials and links; communicating through announcements and discussions; assessing through the assignments tool and quizzes; and posting grades.

Enroll in the Instructor - D2L Self-directed Training site on the D2L Training page to access how-to videos and other resources.

Ordering Course Materials

Books and other course materials are ordered through the Instructor System, which also provides access to class lists, grades, and administrative actions related to students/courses.  See the section on Textbooks and Supplemental Materials.

Note: If you do not have access, please contact the department offering the course.

Grading System

Michigan State University employs three systems of grading: a numerical system, a supplemental credit-no credit system, and a limited pass-no grade system.

All grades are final and may not be changed by re-examination or by the submission of additional work. For more information click here.

MSU Code of Teaching Responsibility

This document outlines policies and information regarding your teaching responsibilities at MSU.

Academic Integrity

Spartan Code of Honor

Student leaders have recognized the challenging task of discouraging plagiarism from the academic community. The Associated Students of Michigan State University (ASMSU) introduced the Spartan Code of Honor academic pledge, focused on valuing academic integrity and honest work ethics at Michigan State University. The pledge reads as follows:

"As a Spartan, I will strive to uphold values of the highest ethical standard. I will practice honesty in my work, foster honesty in my peers, and take pride in knowing that honor is worth more than grades. I will carry these values beyond my time as a student at Michigan State University, continuing the endeavor to build personal integrity in all that I do."

Visit the Spartan Code of Honor website to take the pledge and learn how to publicly display your commitment to academic honesty with fellow Spartans.

MSU offers information about academic integrity through the Office of the Ombudsperson. On this website you will also find a list of frequently asked questions about academic integrity for both students and faculty.

Maintaining academic integrity is very important to your success as a student at MSU.

Accessibility at MSU

Michigan State University is committed to providing equal opportunity for full participation in programs, services, and activities. RCPD has compiled resources that promote and advance accessibility across campus.

FERPA

Student Privacy Rights

Michigan State University ("the University") maintains student education records and is responsible for their access to and release in accordance with the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g ("FERPA"). It is the policy of the University to comply with FERPA.

Michigan State University Access to Student Information is printed in the Academic Programs catalog.

FERPA Training:

A training module regarding the Family Educational Rights and Privacy Act (FERPA) is now available in Desire2Learn (D2L). To complete the module, please log in to d2l.msu.edu and self-register for the course titled "FERPA for MSU staff and faculty."

Academic Calendar

Review the academic calendar and the final examination policy and schedules for important dates.

Religious Holiday Observance Policy

The University Policy on Religious Observance can be found in the The Faculty Handbook, as well as in Academic Programs. Resources for planning for religious holidays are available at the following website: http://www.interfaith-calendar.org/

President Samuel L. Stanley, Jr.'s Memorandum Regarding the Michigan State University Religious Observance Policy (pdf)

Technology Resources for Faculty & Instructors

The Writing Center

The Writing Center at Michigan State University provides one-on-one and group writing consultations, various writing-specific workshops, as well as writing groups for graduate students and faculty. We have locations across MSU’s campus serving the needs of all students and campus communities.

Scheduling a Consultation

To schedule a teaching consultation, observation, or feedback session, please contact the Office of Faculty and Academic Staff Development at OFASD@msu.edu.

Mid-Semester Feedback

The purpose of mid-semester feedback is to collect formative feedback on your course to explore possible adjustments. Mid-semester feedback is optional. The feedback comes to you only and is not used for administrative review purposes. For more information click here.

Technology Resources for Faculty & Instructors

Learn how research resources can help you in your academic pursuits.

Regulatory Compliance

The Office of the Senior Vice President for Research and Innovation has required training and guidance for experimental and research material registration.  These are dependent on your specific research and funding agency.  You will need to have your MSU NetID activated in order to access this online training.

For PI’s of wet labs, a new researcher orientation meeting https://ehs.msu.edu/lab-clinic/index.html should be scheduled with EHS to identify experimental and laboratory hazards and relevant requirements, including training and registrations. Additional training and information regarding protocol and material registration include:

For PI’s Working with Animals, an Animal Use Form (AUF) https://animalcare.msu.edu/iacuc/ should be completed and submitted.  This link and the submission process will identify required training and the necessary Animal Care orientation for using MSU campus animal facilities https://animalcare.msu.edu/training/orientations/index.html. Additional sources of animal information include:

For PI's doing human/clinical research, all projects including those that involve research or clinical investigations with human subjects conducted by faculty, staff, and students, require a project review prior to initiating the research activity https://hrpp.msu.edu/.  Appropriate training modules must also be completed and are dependent upon the study https://hrpp.msu.edu/training/index.html.

For PI’s whose research involves export control or trade sanction regulations, the office of Export Controls and Trade Sanctions should be contacted for oversight and guidance for compliance with the federal regulations https://exportcontrols.msu.edu/.

Faculty members must annually disclose all significant financial interests and other opportunities for tangible personal benefit that are related to their institutional responsibilities. Disclosure is required prior to submitting any Public Health Service (PHS) or National Science Foundation (NSF) funded proposal. More information, PHS training, and a link to the disclosure system can be found at https://coi.msu.edu/.

Online research compliance training, covering a variety of topics, is located at the Ability learning management system https://ora.msu.edu/train/new-users/about.html. You will receive a system notification for general required trainings and for those required by your funding agency (RVSM, DEI, Conflict of Interest). If you need personal assistance contact train@ora.msu.edu.

Additional links and information on research training and protocol/material registrations can be found at https://ora.msu.edu/click/index.html.

For shipping animals to MSU and quarantine questions, import/export request forms must be filled out and submitted. They can be found at: https://animalcare.msu.edu/forms/index.html. For assistance with this process contact carlos@msu.edu or call 517-353-5064.

Check-in with Office of International Students and Scholars (OISS)

Office of International Students and Scholars: 105 International Center.

Review the Checklist for new international faculty and academic staff and the Life at MSU webpage to assist in your transition to Michigan State University.  Some items included in these resources are:

Health Insurance

Self-Guided Tour of MSU Campus

Enjoy MSU’s gorgeous campus and take a self-guided walking tour! The walking tour will identify important buildings and structures all while providing some rich Spartan history.

Map and script provided online.

Relocation and Community Connections

If you are new to Michigan State University, the Greater Lansing area, Michigan or the United States, the WorkLife Office can help connect you to campus and community resources. Even if you aren’t new to the area, the Office has plenty of ways to help you locate the resources you need and become connected to your colleagues and your community.

Michigan State University is a large campus with many different opportunities. Sometimes, connecting with colleagues who share research interests or values can help make an enormous campus feel more like a community. Click here to find your community.